Job Code: 0043
Salary: $85K-$100K
Responsibilities:
- Process check requests Process and code invoices to be paiReconcile credit card charges weekly
- Review and approve expense reports
- Review and approve office supply orders
- Review and approve staff timesheets
- Enter all new hires in E-Verify system
- Coordinate secretarial assistance for attorneys when secretaries are out
- Oversee floater secretarial assignments
- Create and maintain personnel files
- Process and submit all new hire paperwork to Greenville HR
- Request Building ID Badges and enter into security system
- Coordinate office repairs with either building personnel or contractor
- Assist office administrator and attorneys with planning, set-up, and various other responsibilities related to firm functions held within the local office and offsite locations. May require duties before/after normal business hours and limited travel.
Requirements
- Three or more years of administrative assistant experience
- Limited travel may be required
- High school diploma
- Excellent interpersonal and customer/client service skills
- Excellent communication skills, written and verbal
- Knowledge of basic legal terminology
- Ability to read, respond timely/accurately to and organize a high volume of emails
- Ability to relay information promptly and accurately
- Ability to work on multiple tasks
- Good organizational skills including filing and calendaring
- Ability to keep work area organized and tidy
- Pleasant and clearly understandable phone voice
- Ability to sit at a desk for one or more hours at a time
- Ability to lift and carry up to 50 pounds
- Ability to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, fax machine, presentation equipment, copier and scanner
- Proficient with Outlook, Excel, Word, PowerPoint
- Good typing speed with few errors
- Excellent proofreading skills
- Time management skills and ability to work independently as well as with a team
- Regular, predictable and punctual attendance
